YPHA Privacy Policy

Effective date: 1/1/2026

YPHA (“we,” “us,” or “our”) is committed to protecting the privacy of our members and participants. This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Information We Collect

We may collect the following information when you engage with YPHA:

Name

Phone number

Email address

Any information you voluntarily share with us (for example, through forms, messages, or community discussions)

2. How We Use Your Information

We use personal information only to:

Communicate with members about YPHA announcements, events, and activities

Manage membership and participation in YPHA programs or groups

Share important updates relevant to the YPHA community

We do not sell or rent personal information to third parties.

3. WhatsApp and Third-Party Platforms

YPHA may use WhatsApp or other third-party platforms to communicate with members.

By joining YPHA WhatsApp groups or communities, you acknowledge that your phone number and profile name may be visible to other members.

WhatsApp’s own privacy policy applies to how it processes your data.

4. Sharing of Information

We do not share personal information with third parties except:

When required by law

When necessary to operate YPHA activities (for example, trusted volunteers or administrators), and only on a need-to-know basis

5. Data Security

We take reasonable steps to protect personal information from unauthorized access, misuse, or disclosure. Access to member information is limited to authorized YPHA administrators.

6. Data Retention

We retain personal information only as long as necessary for YPHA’s purposes. If you leave YPHA, your information will be removed from our records within a reasonable time, unless required to be kept by law.

7. Your Rights

You have the right to:

Request access to the personal information we hold about you

Request correction or deletion of your information

Opt out of YPHA communications at any time

To make a request, contact us using the details below.

8. Changes to This Policy

YPHA may update this Privacy Policy from time to time. Any changes will be communicated to members through our official channels.

9. Contact Us

If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:

YPHA

Email:admin@ypha.org.uk